The Aboriginal Consultation Office (ACO) Digital Service is custom-built digital solution to access and manage consultation applications and file information.
Fixed: Fixed a problem where the linked FNCs page would error for some FNCs.
Release - December 17, 2024
Added: As ACO staff, I need to allow more bi-monthly reviews from the Proponent after the status has changed to Ready For Adequacy.
Added: As ACO staff, I need to allow more bi-monthly reviews from the Proponent after the Proponent has submitted the Adequacy request.
Added: As ACO staff, I need to “Advance to AA” on the Bimonthly Reviews page after the FNC has already had a submitted Adequacy request.
Added: As a Proponent, when I had previously submitted an Adequacy request for an FNC, and the file was recalled to Bimonthly then moved back to Adequacy, then I should see my Adequacy request as a draft which can be continued.
Added: As a Proponent, an updated link to the Proponent Guide is required when I'm creating a PCA
Release - October 18, 2024
Added: As ACO staff, I need to make changes to the Info Package when the FNC is at Bimonthly Ongoing or Bimonthly Submitted status.
Added: Revision to the EDS information visible in ACO DS.
Added: Improved the EDS import process to handle malformed CSV files.
Release - September 27, 2024
Added: As ACO staff, I need to recall the PCA decision when an FNC is at Info Package Submitted status.
Release - April 26, 2024
Fixed: Fixed a problem with the 'PDF Document' feature where activities that would span multiple pages in the PDF were not printed.
Release - April 19, 2024
Added: As the Forestry Regulator, I want the email notifications that I receive to include the Forest Area and the Area Contact for each FAC activity.
Added: As the Forestry Regulator, I want the email notifications that I receive when an AA Request is submitted and when an AA Decision is rendered to include the Forest Area and the Area Contact for each FAC activity.
Release - March 15, 2024
Added: As an ACO Staff, I want the proponent provided information packages to be sent to the EPA when I complete an Adequacy Assessment.
Added: Added two new dispositions for AER - DMS and DLO - each with three purpose types - 'Quarry - Metallic Mineral', 'Quarry - Quarriable Mineral' and 'Quarry - Salt'.
Fixed: Fixed a typo in the 'Temporary Field Authorization' purpose type for FP.
Release - November 6, 2023
Added: As ACO staff, when I am assigned to a file I want to be able to access the internal comments during PCA MIR.
Added: Displaying the 'Water connection' Yes/No answer for WAC activities.
Added: As an ACO Admin user, I need to see the ATS Legals on the Activity information data extract.
Added: As an ACO user, I need to see the PCA and AA Internal Comments on the FNC History view.
Fixed: The role in the history entry for when an Admin user cancels an FNC.
Fixed: The assignment option should not show for Completed FNCs on the 'PCA - Complete' status.
Fixed: Completed and cancelled FNCs would show on the 'Active Consultations' tab when the 'Status' filter on the 'Completed & Cancelled' tab was active.
Fixed: Displaying assignment button to ACO users for FNCs on the 'Ready for Adequacy' status.
Fixed: Bug where AA Request documents were added to the wrong community.
Release - October 20, 2023
Added: As an ACO Admin user, I need to be able to cancel FNCs.
Fixed: Data extract not working.
Fixed: EDS data not being imported into the Digital Service.
Fixed: Proponent gets an error message when responding to a PCA MIR.
Sprint - 85 - October 3, 2023
Added: As an ACO Staff, I need the Concerns and Responses for the broad concerns to be displayed on the Adequacy Letter for level 3 FNCs.
Added: As an ACO Staff, I need to be able to add internal comments during the bimonthly review phase of an FNC.
Added: As an ACO Staff, I need to enter Concerns and Responses for the broad concerns on the Adequacy Review for level 3 FNCs.
Added: As an ACO Staff, I need the Adequacy Notifications step to be available for level 3 FNCs.
Added: As user, I need to be able to convert ATS Legals to GPS Coordinates.
Added: As a Proponent, I should see the Hydrological connection question for both Yes and No answers on Water Act activities.
Added: As the Forestry Regulator, I want to be notified when the ACO renders a PCA Recommendation and when the Proponent submits an Adequacy Assessment Request.
Sprint - 84 - September 20, 2023
Added: As ACO staff I want a CAR form for Forestry Projects
Added: Forestry AA letter template
Fixed: The EDS file duplicates rows for Adequacy Decision employees
Fixed: As a Proponent on the Project Info page, error message is displayed when it should NOT be displayed
Fixed: ACO cannot submit the first Bimonthly file when the Current review date and the nest review date is for today
Fixed: When a Staff tries to Link an FNC, duplicates are created
Fixed: ACO Staff cannot see the Adequacy Assessment Request Documents on completed and cancelled AA files
Sprint - 83 - September 6, 2023
Added: As a user I need to be able to filter FNCs by Land Agent name.
Added: As a Proponent I need to know who will have access to the Information Packages I upload.
Added: As a Proponent I need an option to upload a CCRT when submitting an Adequacy Assessment request for a level 3 FNC.
Added: As an ACO Staff, when selecting the Communities to be consulted, I need the system to filter the Communities that start with the characters I type.
Added: As an ACO Staff I need the CAR Form to show level 3 specific instructions (label and helper text) for 'Key Aspects and Milestones of Consultation'.
Added: As a Community I need to be notified when a level 3 application that I am consulted on reaches the 'Ready for Adequacy' status.
Fixed: Updated the system copyright year.
Sprint - 82 - August 22, 2023
Added: As a Proponent I want to upload one template for each consulted community type when I submit an Info Package.
Added: As ACO staff I want a non-standard letter option for Info packages.
Added: As ACO Staff I want to be able to mark a Bimonthly Review as Missed.
Added: As ACO Staff I want to be able to advance an FNC from the 'Bimonthly - Ongoing' status to 'Ready for Adequacy'.
Added: Added visual cues (badges) to the Bimonthly Reviews (Pending, Complete, Missed, Overdue).
Added: As ACO Staff I need to be able to link FNCs.
Added: As ACO Admin I need to be able to edit preconfigured comments.
Sprint - 81 - August 9, 2023
Added: ACO Bimonthly MIR (review screen & letters)
Added: Bimonthly ACO save draft
Added: As a Pro I need a digitized Forestry Supplemental form
Added: As a user with access to FNC History, I want to see the history of changes related to bimonthly review
Added: As a Pro user I need new Forestry Purpose types
Added: As a Community I need access to the Bimonthly phase
Added: As a Community I need access to the Info package phase
Added: Pro MIR response
Added: As a proponent, I want to be able to create an AA Request for an FNC that is in the 'Ready for Adequacy' status
Added: As ACO Admin I need to specify the type of Community on the Community Management screen
Added: Forestry Form Summary & Info screens
Sprint - 80 - July 25, 2023
Added: As an admin, I want to be able to bring in existing users that do not have an ACODS role in Keycloak.
Added: As ACO staff, I want to see the Bimonthly details on the Info view.
Added: As ACO Staff, I want to be able to upload the Bimonthly Review Report when completing a Bimonthly Review.
Added: As ACO Staff, I want to be able to set the next Bimonthly Review Due Date when completing a Bimonthly Review.
Added: As ACO Staff, I want to be able to review the Bimonthly Review information I provided before completing a Bimonthly Review.
Added: As ACO Staff, I want to be able to complete a Bimonthly Review.
Added: Regulator name change: FPT to FP.
Fixed: Fixed 'protential' typo in the template for the auto-generated Adequacy Letter.
Sprint - 79 - July 11, 2023
Added: As a proponent, I need to upload my bimonthly review documents.
Added: As a Proponent, I need to review my uploaded documents for my bimonthly review.
Added: As a Proponent, I need to be able to save a draft of my bimonthly submission.
Added: As a Proponent, I need to review my bimonthly submission on a summary page before I submit.
Added: As a Proponent, I need to submit my bimonthly review request.
Added: As a Proponent, I need to see a confirmation info page after I submit my bimonthly review request.
Added: As ACO staff, I need to assign a file that is in the Bimonthly phase.
Added: Changes to the EPA MOU memo.
Added: As a user, when I open the overview PDF after PCA, I need to see HRV4C info.
Added: As ACO Staff, I need to set the first bimonthly review due date when I approve an information package.
Added: As a Proponent, I need to see the bimonthly due date on my dashboard.
Sprint - 78 - June 27, 2023
Added: Various updates to the FNC PDF.
Added: As a Proponent user I need to respond to a info package MIR.
Added: As ACO staff I want to see info package details on the history tab
Added: As ACO staff, when monitoring a file, I want notifications when a file is assigned, unassigned and recalled.
Added: As a Proponent Administrator, I want to be able to create new users for my company.
Added: As a Proponent user, I want to be able to save my Information Package draft.
Added: As ACO staff I want to see info package MIR details on the history tab
Added: As a user, I want to see all contact information for Info Package requests and approvals.
Added: As a Proponent user, I want to have access to the Information Package approval letter once the ACO Staff has completed the info package approval.
Sprint - 77 - June 13, 2023
Added: As a Proponent user I want an uploader on the "info package" phase to submit my information package.
Added: As a Proponent user I need to be able to see the information I submitted on an Information Package Request.
Added: As ACO staff I want to be able to assign an FNC in the "Info Package submitted" status.
Added: As as ACO Staff not assigned to an FNC I should be able to see Info Package information.
Added: As ACO staff I need to receive and sign the info package approval letter.
Added: As ACO staff I want to generate an approval letter for level 3 info package.
Added: As ACO staff I need to submit the info package approval.
Added: As ACO staff I need to send More Information Requests for Information Packages.
Sprint - 76 - May 31, 2023
Added: As a PRO Admin, I want to be able to remove a Proponent from my Company's Current Authorizations.
Added: As a PRO Admin, I need to be able to revoke authorizations for other companies to submit FNCs on behalf of my company.
Added: As a PRO Admin, I want to be able to delete users in my company and change their roles.
Fixed: Added validation to the Client ID field when the new Proponent account is requested.
Fixed: Updated 'Guide' page for the Adequacy Assesssment consultation step.
Sprint - 75 - May 18, 2023
Added: As ACO staff, I want to assign files during PCA complete status.
Added: New 'Wildfire Pause' pre-configured PCA External comment.
Added: Changed the helper text for WAC and EPEA forms for proponents.
Added: Added more information to the warning that the user preferences for the Cancelled and Completed tab may be affecting search results.
Added: As a user, I want to be able to monitor specific FNCs.
Added: As a user, I want to see the initial PCA and AA Request dates on the FNC PDF
Sprint - 74 - May 2, 2023
Added: As a community user, I want to see an updated community profile page.
Added: As ACO staff I want to be able to search by my Completed projects.
Added: As a user, I want to know that my filter on Completed and Cancelled files may be preventing a search to find FNCs.
Added: As ACO staff I want to copy the project name.
Added: As a user I want to see announcements on the main dashboard.
Added: Changes to the PCA Rationale form: removed the additional considerations tab, renamed 'Rationale Comments' to 'Rational and Additional Considerations' and changed its helper text, changed headings on the level descriptions.
Added: As an Admin user, I need to be able to assign the 'Proponent Admin' role to some proponent users.
Fixed: Fixes to the EPA Letters (from user feedback).
Sprint - 71, 72, 73 - April 25, 2023
Added: As a Pro, I want a 'Request a Proponent Account' button & screen on the main splash page.
Added: An ACO Staff, I want to see uploads/documents removed by proponents during recalls and more information requests.
Added: As ACO Staff I want to be able to attach a custom decision letters during Adequacy Assessment.
Added: As a proponent, I need to enter my company's Client ID when requesting an account.
Added: As ACO Admin, I want to see historic community contact information.
Added: As a proponent, I want to see my company's authorizations and users in my Company profile screen.
Added: As a proponent, I want additional EPEA specific questions when I apply for an EPEA application.
Added: As a community user, I want to see stats on the Adequacy Assessments for my community.
Added: As a ACO Staff, I want to see stats on Adequacy Assessments per community.
Added: Improvements to the PCA Rationale form (from user feedback): typo in Level 2 description, changes to Land Types and HRV4c, Supplemental Docs mandatory when consultation is required, new helper text for Additional Considerations, new icon for closing the form.
Added: As ACO Staff I want the system to generate recommendation letters for EPA Projects.
Fixed: Issue where the communities in an Adequacy Request were not updated if the FNC had been recalled for the Communities to be modified in the PCA decision.
Fixed: Issue where the system generated decision letters had 'undefined' printed on the heading.
Fixed: Issue where session timeout warning would not display.
Fixed: Issue where the Rationale section would not get highlighted when the PCA Rationale form was closed without rationale comments.
Fixed: Issue where the PCA Rationale form would not display properly on smaller screens.
Fixed: Issue where the system was not accepting future dates for the Expected Start Date on EPEA activities.
Sprint - 70 - March 8, 2023
Added: As Alberta Culture, I want an expanded HRV4c notification
Added: As a Reviewer, using the new PCA Rationale, I want to upload Supplemental documents
Added: As a Reviewer, using the new PCA Rationale, I need to select a Consultation Level
Added: As a Reviewer, using the new Rationale, I want all my information saved when I save a draft of my pre-consultation assessment.
Added: As a Reviewer, I want all my PCA Rationale information to be available when I recall a PCA decision
Added: As an ACO Staff, I want to see all my PCA Rationale information on the 'PCA Info' side tab
Added: As an ACO Staff, I want to submit my pre-consultation assessment with my rationale information
Added: As a Reviewer, using the new Rationale, I want to see my Rationale information on the PCA Summary before I submit
Added: As ACO staff, I need to decline a buffer during AA
Fixed: As a proponent, I am able to submit MIR file without changing or adding MIR notes
Sprint - 69 - February 22, 2023
Added: Alter 'Adequacy Assessment Request Submitted' notification to only trigger on Water act/EPEA projects
Added: Make PCA submission field 'Project Description and supporting information' a Mandatory field
Fixed: As a Proponent, while creating PCA on the PCA/project page and refreshing the page the page goes in a bad state
Fixed: As all user types I need to see the overview FNC PDF
Fixed: FNCs cannot be resubmitted from PCA - MIR
Fixed: Some users are unable to submit PCAs with amended site information
Sprint - 68 - February 8, 2023
Added: Enhanced Activity Information during PCA requests for Proponents to include additional information for Water Act activities.
Added: Enhanced Activity Information during PCA requests for Proponents to include additional information for amendment/renewals.
Added: Changed regulator names, disposition types and purpose types to reflect changes in new GoA mandate.
Added: Enhanced email notifications sent to ACO when Adequacy requests are submitted to only send for WA/EPEA projects.
Added: Updated the HRV4c preconfigured external comments during Pre-consultation Assessments.
Fixed: Community users can't see their Letter of Objection when viewing the Adequacy request.
Sprint - 67 - January 25, 2023
Added: Initial cloud transition for the ACO Digital Service
Added: As ACO staff, I want to be notified when one of my Pre-con Assessments (PCAs) is submitted for Adequacy by the Proponent
Sprint - 66 - January 11, 2023
Fixed: User cannot see PCA Draft after saving
Fixed: Remove (Optional) from the PCA submission question "Project description and supplemental information" title
Fixed: The company list from Foundation has duplicates
Fixed: The Address Codes need to be sorted on the Foundation company list
Fixed: As a ACO admin, I should be able to create companies without relying on Foundation Server
Sprint - 65 - December 14, 2022
Fixed: Disable all emails sent from the ACO DS to the ACO EDS Inbox
Fixed: As a user, I want to see file name as title of the tab when opened in a new tab
Added: As an Administrator, I want to be able to create new companies with Foundation Integration
Added: As an Administrator, I want a screen to query Foundation for company information
Sprint - 64 - November 30, 2022
Added: As an Admin, I need to be able to manage Region leads
Added: As a user, I want to limit the amount of items that are loaded on the Completed & Cancelled tab
Added: As Alberta Culture I want an automatic notification when a PCA decision is cancelled with an HRV4c site
Added: As an Administrator, I want to be able to test the system's connections to external systems - Foundation (FDN)
Added: As ACO staff I need holiday closure preconfigured external PCA comments
Added: As a Proponent, when I authorize a Land Agent company, I want all users of the company to be authorized
Fixed: Delay loading of the Completed and Cancelled FNCs to the first load of the tab
Fixed: Change the File History user role colours
Fixed: When a document opened in a new tab on browser, the title of the new tab should be the file name
Sprint - 63 - November 15, 2022
Fixed: As a Staff, when I generate the PDF for a PCA file in MIR state, the Application Date is NULL
Added: As an Administrator, I want to be able to test the system's connections to external systems
Added: As Alberta Culture I want an automatic notification when a PCA decision is submitted or recalled with an HRV4c site
Added: As an Admin, I need to be able to manage Region leads
Sprint - 62 - November 1, 2022
Added: As ACO staff I want to input text in the MIR text box BEFORE choosing a "Category"
Added: As a PRO, I need an updated AA information page
Added: Add helper text to the broad concerns text box on the CAR form
Added: Add a warning to the ACO both MIR modals
Fixed: CAR form change: For letters of non objection change "Date submitted" to "What is the date on the letter?"
Fixed: Shorten width of community column on signed letter table
Fixed: Rename Pro PCA "notes" comment box to "Project description and supporting information"
Fixed: Red banner with exception is thrown on the UI when the user clicks on the History for any EDS files
Sprint - 61 - October 20, 2022
Fixed: Community names with an apostrophe is not handled correctly on the saved PDF displayed on the aa/info page
Fixed: Error message received when submitting a AA after it has been recalled
Fixed: Priority: Having the Recall button set-off for AA decision, I am unable to submit an AA file as a Staff
Fixed: Not all Regulator emails are being notified of the AA Decision
Added: View information about a file over time (file history)
Added: As an AA reviewer, I want recall AA decision and notify communities, regulators and proponent
Added: As ACO staff, for files with CAR info, I should only need to upload the Delivery Verification on the Adequacy Notifications step
Added: As a COM, I need to see information about a completed FNC
Added: As an ACO Staff, I need an updated AA information page
Added: Remove Notification Package and ROC Consultation Steps
Added: As an ACO Staff, I need to know that External Comments will be viewable by PRO and COM
Added: As ACO staff I want to export the two data extracts from the Statistics reports page
Added: Rename Adequacy Assessment "Recall" to "Rescind"
Sprint - 60 - October 5, 2022
Added: As an AA reviewer, I want to preview the generated PDF at the end of the CAR form
Added: As an AA reviewer, I want to sign the generated PDF
Added: As an AA reviewer, I want to see CAR form info on the AA info page
Added: As an AA reviewer, I want the PDF letters to be saved when submitting the AA
Added: As an AA reviewer, I want each letter to be sent the applicable community when I submit the AA
Fixed: Disable the 'Sign Letter' button on the CAR form until the letter gets generated
Added: Align the CAR form PDF to have a specific section on the same page. Reduce the margin
Added: As an AA reviewer, I want all letters to be sent automatically to the regulator when I submit the AA
Added: As an Proponent, I need access to the Adequacy decision letters on the AA info page.
Added: As an AA reviewer, I should not be able to sign letters if I am not logged in through Active Directory
Fixed: Remove Next button inside community accordion after signing letter
Added: As an AA reviewer, I want to see Decision letters on the info page after I submit the Assessment
Fixed: Fix the naming convention for decision letters
Added: On the letter template for the site specific concerns table remove Potential from Potential Site-Specific Impacts
Fixed: Error when saving the Adequacy Assessment draft after recalling the decision and signing a letter
Fixed: As a Proponent the aa/info page is not displayed correctly
Sprint - 59 - September 20, 2022
Added: As ACO staff I need a memo uploader instead of the CAR form in some instances
Added: Allow a Community to not have a Treaty (to support AWN)
Fixed: Consultation summary page is populating with placeholder letters
Fixed: As a Staff, I don't see details under the consultation review section (Screen shot attached)
Sprint - 58 - September 6, 2022
Added: As an AA reviewer, I want my AA draft to save CAR form progress
Added: As an AA reviewer, I want to be able to submit the AA without letters
Added: As an AA reviewer, I want to be able to review CAR form info and generated letters on the AA summary page
Fixed: Online CAR form enhancements
Sprint - 57 - August 23, 2022
Added: As an AA reviewer, I want to be able to review CAR form info on the AA summary page
Fixed: Improve Dashboard loading performance
Fixed: Upgrade frontend development framework version
Added: As a community, I would like to customize the greeting for my ACO Report
Added: As ACO staff, I want two additional pre-configured comments on the PCA external comment screen
Sprint - 56 - August 9, 2022
Added: As an AA reviewer, I don't want to see the Decision step when I've indicated the decision for each community
Added: As an AA reviewer, I want to complete the Adequacy Decision step of the CAR form
Added: As an AA reviewer, I want to see my progress of each of the CAR forms on the Consultation Review page
Added: As an AA reviewer, I do not want to proceed past the Consultation Review page until all CAR forms are valid
Fixed: Unused communities are not displaying correctly on the PCA summary page
Added: As an Admin, I want to view and search through the list of communities
Added: As an Admin, I want to edit name, address and contacts for a community
Added: As an Admin, I want to add a new community
Fixed: PCA Info tab does not display the Proponent email for AA files
Sprint - 55 - July 26, 2022
Fixed: Land agent user is unable to find a recalled PCA
Added: Add Community Addresses to database
Fixed: Red Banner appearing on home page sometimes when visited for the first time or on logout
Added: As an AA reviewer, I want a "Review consultation adequacy" button for each community
Fixed: As a user who uses GoA AD to sign in, I should not be able to change my email or name in my profile
Sprint - 54 - July 12, 2022
Added: As a user, I would like to see information about an application in the right side bar instead of the project details tab
Fixed: As a user, I would like to the PCA PDF and AA PDF to show information more clearly
Added: As a proponent, I want different people to submit PCA and AA Requests
Fixed: Monthly PCA counts should have the same value on the summary and detail views
Fixed: As an ACO DS Administrator, I need the user administration screen to load more quickly
Sprint - 53 - June 28, 2022
Added: As an ACO Staff user, I want to be able to add comments when assigning or unassigning an application
Added: As an ACO Staff I want to be able to upload my memo to AEP or Forestry during adequacy assessment
Fixed: Usability issue when Proponent responds to MIR
Fixed: The Project Name is not updating on tombstone when a Proponent changes the Project Name during PCA MIR
Fixed: On all the files with Status of AA - Submitted, the "Assign To Me" button on the bottom of the page should be replaced with "PDF Document" button
Added: As an ACO Staff, I need to be able to see the documents submitted in the Adequacy Assessment Request
Sprint - 52 - June 14, 2022
Added: As a user, I want to see my basic profile information
Added: As a Proponent user I want to have the system duplicate PCA activity info for subsequent activities
Fixed: Add margin and horizontal line between project info in "Consultation Process" tab
Added: As a Proponent user I want to be able to manage my company profile
Fixed: [PROD Issue] Proponent unable to re-submit a PCA Request for an MIR after adding related FNCs with associated files
Added: As a Proponent user, I should not have the option to save PCA Draft during MIR
Sprint - 51 - May 31, 2022
Added: As a user, I would like to see helper text on the Dashboard tabs
Fixed: Level 3 document uploads are now optional when an ACO Staff is performing an Adequacy Assessment
Fixed: Menu on the dashboard has been replaced by individual buttons (e.g. Create PCA, Export to CSV, etc.)
Fixed: Applications from EDS will no longer allow supplemental document uploads
Fixed: All phone numbers will be displayed using the same format
Fixed: Proponent and ACO Staff contact phone numbers will be displayed for applications in the Adequacy Assessment - More Information Requested status
Sprint - 50 - May 17, 2022
Added: About page
Added: As a user, I would like to see the phone number for the ACO Staff and Proponent working on a file
Added: Expected duration of project field to Create PCA form
Fixed: As a Proponent, I want to see the reviewer's contact info when they recall a file instead of the DS shared inbox
Fixed: ACO staff cannot see/scroll to the send MIR button on screens with lower resolution
Sprint - 49 - May 4, 2022
Fixed: Proponent user was able to reach the PCA Review page with invalid information
Fixed: Proponent user was viewing completed file and could not see the ACO Staff Member who worked on it
Fixed: Dashboard columns collapsed when the data was updated
Fixed: As a Proponent, I don't see the Tombstone updating a file from AA completed to AA finished
Fixed: Proponents were able to enter a negative activity length value
Fixed: As a Proponent I can see the file under Active Consultation tab for which the Land Agent has recalled the application, in a specific Scenario
Fixed: Updated page content on the Create a New PCA page